Rent Adjustment Program Forms & Notices for Property Owners

Declaration of Residential Property Rent Registration Compliance or Exemption
Oakland Municipal Code, Section 8.22.090.B.1.c.ii states that, after July 1, 2023, property owners are required to provide evidence of registration with the Rent Adjustment Program (RAP) for each affected covered unit in the building prior to the petition or response being filed. Given that July 1, 2023 was a Saturday, property owners' actual deadline to register was July 3, 2023.

Since July 3, 2023, certain property owners have filed petitions or responses using old RAP forms that did not include this new requirement. Thus, the purpose of this form is to allow property owners who were registered prior to filing their petition or response to submit to RAP evidence of registration and to serve the tenant with this evidence.

• Single-Family-Home Exemption Certificates Information Sheet(PDF, 172KB)
  The Rent Adjustment Program (RAP) issues Certificates of Exemption for dwelling units that are permanently exempt from the Rent Adjustment Ordinance. RAP will not issue Certificates of Exemption for single-family homes any longer. However, in most cases, single-family homes (including houses and condominiums) will still be exempt from the Rent Adjustment Ordinance.
• Property Owner Petition for Approval of Rent Increase(PDF, 413KB)
• Property Owner Petition for Exemption from the Rent Adjustment Program(PDF, 341KB)
  Use this form to apply for exemption from the Rent Adjustment Program. This form already includes the required Notice to Tenants and Proof of Service.
• Notice to Tenant of Owner Petition(PDF, 111KB)
  This document is a stand-alone Notice to Tenant of Owner Petition (may be used with Owner Petition for Rent Increases or Owner Petition for Certificate for Exemption). This notice is already included in both the Owner Petition for Rent Increases and Owner Petition for Certificate for Exemption forms.
• Property Owner Petition to Extend Time of Tenant Vacancy for Repairs(PDF, 299KB)
  Property owners should use this form if property repairs require vacancy and will take more than 3 months. This form already includes the required Notice to Tenants of Property Owner Petition for Extension of Time to Vacate and Proof of Service.
• Notice to Tenants of Property Owner Petition for Extension of Time to Vacate(PDF, 112KB)
  This document is a stand-alone Notice to Tenants of Property Owner Petition for Extension of Time to Vacate (may only be used with the Property Owner Petition to Extend Time of Tenant Vacancy form). This notice is already included in the Property Owner Petition to Extend Time of Tenant Vacancy form.
• Property Owner Response Form for the Rent Adjustment Program(PDF, 266KB)
  Use this form to file a property owner response to a tenant petition. This form already includes the required Proof of Service.
• Petition for Determination of Tenant Protected Status(PDF, 274KB)
  Property owners and tenants may use this form to petition the Rent Adjustment Program for a hearing to address a tenant's claim of "protected status" as elderly, disabled, or catastrophically ill for the purposes of protection under the Just Cause for Eviction Ordinance.<br mt-2"="">
• Response to Petition for Determination of Protected Status(PDF, 265KB)
  Property owners and tenants may use this form to respond to the Petition for Determination of Tenant Protected Status form that was filed by the tenant or property owner of their rental unit.
• Rent Adjustment Program Appeal Form(PDF, 205KB)
  Use this form to appeal a hearing decision for the Rent Adjustment Program.
• Sublease Addendum(PDF, 83KB)
  The Lease Addendum, prepared by the City of Oakland Rent Adjustment Program, is for use when there is partial tenancy turnover. It clarifies that tenants who move into rental units during an existing tenancy are not original tenants and only have the right to the current controlled rent until the last original tenant permanently vacates the unit. The Lease Addendum clarifies that the landlord may raise the rent without limitation on all remaining tenants.
• Proof of Service(PDF, 310KB)
  This document is a stand-alone Proof of Service that can be used to serve any other RAP document that does not already include a Proof of Service.
• Proof of Service (Fillable)(PDF, 323KB)
  This document is a stand-alone, fillable version of the Proof of Service that can be used to serve any other RAP document that does not already include a Proof of Service.
• Request to Change Hearing Date for the Rent Adjustment Program Petition(PDF, 34KB)
  A request for a change of the date of hearing or mediation must be submitted on this form as early as possible. You must sign this request. Documentation verifying the reason for the request must be attached to this form.

• Request to Dismiss Rent Adjustment Program Petition(PDF, 82KB)
  Tenants may request to dismiss their petition if they move residences, if they'd wish to. Property Owners may also request to dismiss their petition if they'd wish to.
  
  (PDF, 482KB)
• Notice to Tenants of the Rent Adjustment Ordinance (English, Chinese, & Spanish)(PDF, 547KB)
  Under the Rent Adjustment Ordinance, property owners must give tenants a copy of the Notice of the Rent Adjustment Program ("The RAP Notice") (1) at the commencement of a tenancy and are required to give it in three languages English, Spanish, and Chinese, AND (2) with every notice of rent increase (O.M.C 8.22.060, Rent Adjustment Ordinance Implementing Regulation 8.22.060.)
  
  Under the Tenant Protections Ordinance (TPO), property owners of buildings with at least one interior common area accessible by all the tenants must post the RAP Notice in at least one such common area per building (O.M.C. 8.22.640.E.)

• Notice to Tenants of the Tenant Protection Ordinance (English)(PDF, 2MB)
  The Tenant Protection Ordinance requires Owners to post a notice of the TPO in rental units in an inside common area of their building. The notice must use the form provided below.
• Property Owner Certification Prior to Move Out Negotiations (English)(PDF, 128KB)
  The owner must file a Property Owner Certification Prior to Move Out Negotiations with the Rent Adjustment Program prior to entering into Move Out Negotiations.
• Tenant Repayment Negotiation Information Sheet(PDF, 311KB)
• Notice to Cease - Just Cause for Eviction (Oakland Municipal Code Sec. 8.22.300, et seq.)(PDF, 92KB)
• How to Comply with Certification Requirements Following No Fault Evictions (English)(PDF, 411KB)
  A no-fault eviction is commonly used when a landlord determines they need a tenant to leave the property for a personal or business decision.
• Ellis Act Form 1 Notice to Rent Adjustment Program of Intent to Withdraw(PDF, 129KB)
• Ellis Act Form 2 Certificate and Summary of Notice of Intent to Withdraw(PDF, 115KB)
• Ellis Act Form 3 Notice of Interest in Re-Renting Unit(PDF, 59KB)
• Ellis Act Form 4 Notice to Rent Adjustment Program of Constraints(PDF, 62KB)
• Ellis Act Form 5 Notice of Entitlement to Extension(PDF, 59KB)
• Request for Copies from the Rent Adjustment Program(PDF, 51KB)
  Tenants and property owners can use this form to request copies of case documents.
• Property Registration Form(PDF, 245KB)
  This form is required for all properties; it may be used to register covered units and to claim units exempt. It may also be used to update a rental property's ownership information and/or update owner/manager contact information.
• Property Registration Form (Fillable)(PDF, 245KB)
• Tenancy Registration Form(PDF, 609KB)
  Owners/managers must complete this form for each rented unit that is covered by the registration requirement.
  
  For example, if an owner has a property that is comprised of two units and both are rented, then the owner must submit 1) a Property Registration Form, and 2) two Tenancy Registration forms (one for each rented unit).
  
  Note: Tenancy Registration Forms are not required for exempt units or vacant units.
• Tenancy Registration Form- Fillable(PDF, 609KB)
• Tenant's Declaration of Financial Hardship During the COVID-19 Pandemic(PDF, 179KB)
• Form Notice to Tenants of Move Out Negotiation Rights (English)(PDF, 379KB)
• Form Notice to Tenants of Move Out Negotiation Rights (Spanish)(PDF, 198KB)
• Form Notice to Tenants of Move Out Negotiation Rights (Chinese)(PDF, 337KB)