Cultural Affairs Job Opportunities

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Program Analyst II Job Description

Posted: August 28th, 2023 10:35 AM

Last Updated: March 4th, 2024 5:29 PM

Program Analyst II (SC-Cultural Funding)

Salary: $88,168.80 - $108,256.32 Annually

Monthly Location: Oakland, CA

Job Type: Full-Time

Department: Economic & Workforce Development

Remote Employment: Flexible/Hybrid

Opening: 2/23/2024

Closing: 3/18/2024 11:59 PM Pacific

The Position

Why join the City of Oakland Cultural Affairs Division (CAD)?

The City of Oakland’s Cultural Affairs Division (CAD) is housed within the Department of Economic & Workforce Development. The Economic & Workforce Development Department works to bring about a vibrant, innovative, globally competitive economy in Oakland. Our mission is to increase investment in Oakland in a way that contributes to the growth of the City’s economy, fosters fiscal sustainability, expands job opportunities for all residents, and enhances the City’s sense of place and quality of life.

The Cultural Affairs Division

The Cultural Affairs Division (CAD) is responsible for uplifting the arts and culture communities across Oakland. The CAD leads with the value of “Belonging in Oakland” which informs our work, purpose and vision as public servants and a public agency.

Our core entities and programs include the following:

Cultural Funding Program, which provides grants to support the arts in Oakland
Public Art Program, which supports and facilitates public art installations across Oakland
Cultural Strategists-in-Government Program, which seeks to co-create new ways of fulfilling equity aspirations by having City workers collaborate with cultural strategists from communities most impacted by inequities and who can bring a new lens to the work of building a fair and just city for all Oaklanders.

The CAD forms strategic alliances between businesses, government agencies, and private philanthropy, to promote programs that advance the civic life of Oakland, with support from the Cultural Affairs Commission and the Public Art Advisory Committee, volunteer advisory bodies whose members are appointed by the Mayor and City Council.

Cultural Funding Program Overview

The Cultural Funding Program (CFP) was established by Oakland City Council in 1985 as the City’s mechanism to support Oakland-based nonprofit arts and cultural organizations through an annual competitive application process. These grants infuse Oakland’s neighborhoods with arts and cultural activities that increase exposure to, understanding of, and respect for diverse cultural heritages, as well as support arts activities that engage the community.

The Assistant Cultural Funding Coordinator (Program Analyst II) position requires specialized experience in arts and cultural grants management; an understanding of the local, regional, and national philanthropic ecosystem; and current knowledge of Oakland and the Bay Area's cultural arts community. The Assistant Coordinator supports the Program Coordinator with grant program administration and contract management.

This role will be influential in addressing meaningful and equitable cultural investment throughout the community.

This position offers a flexible/hybrid remote schedule, with a minimum of two days in office required. This public-facing position also requires availability to attend community events and conduct in-person day and evening public meetings.

We are looking for someone who is:

Collaborative. You will work with a broad range of people, including City staff, community stakeholders, elected officials, the public, and a diverse community of local artists.
Organized. You will be responsible for responding to multiple priorities and deadlines.
Customer-focused. You will drive community engagement, help local artists, create equitable outcomes, and support under-served communities with a wide range of diverse stakeholders.
A problem-solver. You will take the initiative to identify and address challenging issues, generate recommendations, and/or take appropriate steps to attend to those issues.
Detail-oriented. You will assist artists with the creation and submission of highly detailed grant requests, ensuring that all submitted info is accurate and complete.
Mission-driven. You will be responsible for driving civic engagement and will assist non-profit organizations and individual artists in grants management.
Knowledgeable. You will leverage your knowledge of the Oakland/Bay Area arts and cultural community, local philanthropic institutions, trends in philanthropy, cultural arts organizations and their methods of organization and operation, to support local artists effectively.

What you will typically be responsible for:

Administering grant contracts for Oakland-based cultural organizations and individual artists, working with multiple departments and stakeholders across the City.
Providing customer service and technical assistance to grant applicants and grantees in preparing applications, grant contracts, reporting, and other City processes.
Conducting community outreach to potential grant applicants within Oakland’s diverse communities.
Conducting due diligence and review on grant applications and grantee final reporting.
Researching, preparing, and analyzing reporting related to grant programs.
Supporting the planning and implementation of grant programs.
Assisting Cultural Affairs staff with program communications, newsletters, website updates, and other promotional efforts.

Read the complete job description by clicking the link below

Program Analyst II

*Click on the link below to see a video on what it's like to work for the City of Oakland!

Working for the City of Oakland

A few reasons you might love this job:

You will play an integral role in dispersing resources into the community that infuse Oakland’s neighborhoods with arts and cultural activities.
You will offer your creativity and insights into the development of funding programs and projects, as well as act as an advocate for the City’s cultural community.
You will build relationships with local artists, arts organizations, businesses, and other groups in the region.
You will work in an exciting and fast-paced environment where creativity, problem-solving, and leadership are celebrated.
You will be surrounded by dedicated and collegial colleagues who believe in public service, community, and cultural investment.

A few challenges you might face in this job:

You will be supporting work and programs that are time and politically sensitive.
You will need to gain familiarity with navigating a variety of City departments and services to provide program support to multiple stakeholders.
You will be challenged to respond to a wide range of issues that our applicants, grantees, and community stakeholders face.
You will need to learn a wide range of City regulations and procedures and how they impact grant programs.

Competencies Required:

Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Fact Finding: Obtaining facts and data pertaining to an issue or question
Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
Presentation Skill: Formally delivering information to groups
Professional & Technical Expertise: Applying technical subject matter to the job
Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
Using Technology: Working with electronic hardware and software applications
Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
Writing: Communicating effectively in writing

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.

This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire.

Selective Certification (Cultural Affairs)
This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Program Analyst II positions specialized in Cultural Affairs, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.

For Selectively Certified Program Analyst II (Cultural Affairs):

Education:

Bachelor’s degree in Fine Arts, Cultural Studies, Theatre Arts, English Literature, Arts Administration, Humanities, or related field.

Experience:

Three years of experience in arts and grant program administration, including one or more of the following:

- grant writing and grant administration

- contract negotiations and administration

- providing logistical support to artists and arts organizations

- fundraising

Supplemental Information

The Recruitment Process:

Program Analyst II (Selective Certification - Cultural Affairs) description image

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.

For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of March 25, 2024.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

What’s in it for you?

Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule, with a minimum of two days in office required. This public-facing position also requires availability to attend community events and conduct in-person day and evening public meetings.
15 paid holidays
Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security

Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
Dental: Delta Dental full premium for employees and eligible dependents
Vision: VSP full premium for employees and eligible dependents
Sick leave: Employees accrue 12 days per year
Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan

Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.c...;

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Ellaine Reyes at ereyes2@oaklandca.gov.

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

The Cultural Affairs Division (CAD), housed within the Department of Economic & Workforce Development, includes the Public Art Program, which supports and facilitates public art installations across Oakland; the Cultural Funding Program, which provides grants to support the arts in Oakland; professional development opportunities for artists and arts organizations: policy research and advocacy; philanthropic partnerships and special events.

The CAD forms strategic alliances between business, government agencies, and private philanthropy, to promote programs that advance the civic life of Oakland, with support from the Cultural Affairs Commission and the Public Art Advisory Committee, volunteer advisory bodies, whose members are appointed by the Mayor and City Council.

Public Art Program Overview

Oakland’s Public Art Program provides oversight and guidance on public art in the City, and commissions original works of art for public spaces throughout Oakland.

Informed by the Oakland Cultural Plan, “Belonging in Oakland,” the program enriches the City’s visual environment; integrates the creative thinking of artists into our communities, public spaces and new construction projects; provides career opportunities for professional artists and a means for residents and visitors to enjoy and experience the cultural diversity of Oakland, through the intersection of art, culture, equity, belonging and public space.

The Assistant Public Art Coordinator (Program Analyst II) position requires specialized experience in public art projects, public art collections, and public art program management; construction related methods; an understanding of local, regional and national public art best practices; and current knowledge of Oakland and the Bay Area's public and cultural arts community. The Assistant Coordinator assists the Program Coordinator with program administration and acts independently, with supervision, as a Project Manager.

This role will have the ability to address meaningful and equitable cultural investment throughout the community, and have a lasting impact on Oakland’s built environment.

This position offers a flexible/hybrid remote schedule, with a minimum of two days in office required. This public-facing position also requires availability to attend and conduct in person day and evening public meetings, in addition to the two days in office.

We are looking for someone who is:

An effective, energetic, and open communicator and collaborator, who can work productively with a broad range of people, including City staff, development partners, community stakeholders, elected officials, and the public.
Adaptable and flexible in responding to multiple priorities and deadlines.
Interested in community engagement, helping others, and creating equitable outcomes, and has worked successfully within historically under-served communities, and with a wide range of diverse stakeholders.
A problem-solver who takes the initiative in identifying and addressing challenging issues, generates recommendations, and/or takes appropriate steps to attend to those issues.
A task-oriented project manager who keeps projects on time and budget.
A curious and informed arts administrator who believes in the value and power of civic engagement, and is experienced in assisting emerging artists to translate their concepts into permanent installation.
Knowledgeable of Oakland/Bay Area arts and cultural community, cultural arts organizations, both public and private, and their methods of organization and operation.

What you will typically be responsible for:

Managing city-funded capital improvement (“CIP”) public art projects, as well as facilitating other City-funded murals and special public art initiatives. Project management responsibilities include assisting and collaborating with the Program Coordinator on recruiting artists, and meeting all project delivery requirements, in consultation with contracted artists, City representatives, and multiple stakeholders.
Facilitating municipal code compliance for public art on private development projects.
Maintaining prequalified artists database, and civic art collection records and databases using proprietary software; including identifying and securing services to address maintenance needs.
Drafting and issuing detailed technical materials related to Public Art Program and Public Art Project reports; Requests for Qualifications (RFQs); Public Art / Professional Services contracts and publicity materials.
Recruiting for, staffing, preparing, and maintaining Public Art Advisory Committee (City Board and Commission) meetings, agendas, and minutes.
Providing guidance and advice for temporary/permanent public art to artists, residents and City officials interested in contributing public art to the Oakland.
Providing artists’ professional development guidance and workshops to local artists for new CIP opportunities.
Assisting Cultural Affairs staff with program communications, newsletters, website updates, and other promotional efforts.

Read the complete job description by clicking on the link below.
Program Analyst II

*Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland

A few reasons you might love this job:

You will work on impactful and transformative projects in the City of Oakland that will generate equitable community benefits.
You will have a tangible impact on the success of individual artists and delivery of public art for Oakland public spaces throughout the lifecycle of each project.
You will work in an exciting and fast-paced environment where creativity, problem-solving, and leadership are celebrated.
You will be surrounded by dedicated and collegial colleagues who believe in public service, community and cultural investment.
You will help to design and implement projects and initiatives that have meaningful and long-lasting contributions to Oakland’s cultural landscape and public spaces.

A few challenges you might face in this job:

You will be managing work and projects that are time and politically sensitive.
You will be challenged to respond to a wide range of issues that our artists and project stakeholders face.
You will need to gain familiarity with navigating a variety of City departments and services to provide superior project delivery and services to multiple stakeholders.
You will need to learn a wide range of regulations (City, State, Federal) and how they impact the services the City provides.

Competencies Required:
Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
Adaptability: Responding positively to change and modifying behavior as the situation requires.
Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
Attention to Detail: Focusing on the details of work content, work steps, and final work products.
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Customer Focus: Attending to the needs and expectations of customers
Decision Making: Choosing optimal courses of action in a timely manner
Handling & Resolving Conflict: Managing interpersonally strained situations
Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
Oral Communication: Engaging effectively in dialogue.
Presentation Skill: Formally delivering information to groups
Professional & Technical Expertise: Applying technical subject matter to the job
Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
Writing: Communicating effectively in writing

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.

Selective Certification (Public Art)
This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill Program Analyst II positions specialized in Public Art, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

For Selectively Certified Program Analyst II (Public Art):

Education:
Bachelor's degree in visual arts, design, architecture and/or arts administration, preferably with public art related focus

Experience:
Three years of experience in public art and/or directly related arts program administration

Desirable Qualifications:

Municipal public art program management experience.
Familiarity with professional construction methods, materials and installation practices or research methods to consult others.
Demonstrated knowledge of public contract negotiations and requirements, permitting and other typical required approvals for temporary and permanent murals, sculptures and other architecturally integrated artworks.

Supplemental Information

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

For this recruitment, all qualified applicants will be invited to complete a Behavioral Consistency Questionnaire which will be evaluated and rated by subject matter experts. You will have 7 days to complete the questionnaire once it is sent to your email. This is tentatively planned to launch during the week of October 2, 2023.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, supplemental screening, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

What’s in it for you?

Work/Life Balance – 37.5 hour work weeks, and a flexible/hybrid remote schedule
15 paid holidays
Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
Dental: Delta Dental full premium for employees and eligible dependents
Vision: VSP full premium for employees and eligible dependents
Sick leave: Employees accrue 12 days per year
Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
http://agency.governmentjobs.c....

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.