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Program Analyst Job Description

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Program Analyst I (Selective Certification - Cultural Affairs)

Salary: $5,159.15 - $6,334.36

Monthly Location: Oakland, CA

Job Type: Full-Time Department Economic & Workforce Development

Department Job Number: 18-AP292-07

Closing: 7/27/2018 11:59 PM Pacific

The Position

The City of Oakland is currently recruiting to fill a Program Analyst I (Selective Certification in Cultural Arts) vacancy in the Economic and Workforce Development Department. This is an excellent career opportunity for someone who would like to develop their knowledge and work experience in arts programs and arts administration.

Under direct supervision, a Program Analyst I assists in program planning, research, analysis and development; drafts grant proposals and reports; assists in the implementation of programs; provides assistance to community organizations, district boards and citizen advisory bodies; and performs related duties as assigned.

The ideal candidate will possess the ability to advocate for the arts community and identify grant funds. Has the skills and expertise to conduct research to develop programs, analyze data and work with senior staff on securing funding through grants and other sources. Additionally, the candidate must have exceptional communication skills to engage and maintain effective relationships among a diverse stakeholder community.

Selective Certification (Cultural Affairs)
This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill specialized Program Analyst I positions (Cultural Affairs), including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.

Flexible Staffing
This classification has been designated for flexible staffing. Incumbents in the Program Analyst I (Selectively Certified in Cultural Affairs) classification may be eligible to advance without formal examination to the Program Analyst II (Selectively Certified in Cultural Affairs) classification in accordance with established City flexible staffing policies and procedures.

Examples of Duties

For Selectively Certified Positions in Cultural Affairs:

  • Support the activities of the Cultural Affairs Commission (i.e. schedule meetings, write memos and reports, and subcommittee management).
  • Provide staff assistance to the Funding Advisory Committee and the Public Arts Advisory Committee.
  • Assist the Cultural Affairs Manager in the facilitation of meetings of community organizations, district boards and neighborhood groups relating to the development and implementation of programs.
  • Assist in collecting and analyzing data relevant to Cultural Affairs and Commission goals, programs, and partnerships to support research and case-making.
  • Assist in maintaining websites and Facebook pages, developing press releases and marketing/outreach activities, and communicating with City personnel.
  • Assist in preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems, and communicating with participants.
  • Assist in monitoring contracts with service providers, and review invoices from contractors and consultants for accuracy and completeness.

For General Program Analyst II Positions:

  • Assist in the translation of ideas and concepts into fundable programs or projects; assist in the development of strategies to locate funds for programs; assist in contract implementation with public service agencies; arrange supplemental funds and program revisions when needed.
  • Draft grant proposals and applications; review grant documents to ensure compliance with grantor and City standards; assist in the administration of grant programs; monitor required grant procedures.
  • Assist in the planning and implementation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants.
  • Monitor contract with service providers; conduct site visits; review invoices from contractors and consultants for accuracy and completeness.
  • Provide staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs.
  • Write reports, letters, agendas, and minutes; research, prepare, and analyze reports.
  • Assist in making public presentations relating to assigned programs; prepare written material for public distribution.

Minimum Requirements for Application

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

Education:
Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university.
For this selectively certified vacancy, the following special education requirements are preferred: Bachelor's degree in arts administration, fine arts or a related field.

Experience:
One year of experience in a relevant field of program administration.
For this selectively certified vacancy, special experience requirements include one year of relevant experience in arts administration, programs or grants. One to two additional years of experience is desirable.

Knowledge and Abilities
Working knowledge of:

  • Principles and practices of program management.
  • Research and analysis techniques.
  • Computer applications, including words processing, spreadsheets, databases, and project management.
  • Some knowledge of:
  • Community resources and organizations.
  • Grants writing and reporting procedures.
  • Public contact and community relations techniques.

Ability to:

  • Assist in planning, organizing, directing and evaluating programs.
  • Analyze professional reports and implement individualized education plans.
  • Communicate effectively in writing and orally with the public, including Mayor's Office, Elected Officials, City departments and State agencies.
  • Interpret federal and state regulations pertaining to block grants.
  • Maintain accurate records; prepare clear, concise reports.
  • Assist in the preparation and administration of grants.
  • Conceptualize programs in response to constituent needs and request for proposal requirements; develop organizational and staffing structures.
  • Prepare analyzes and interprets reports of a general or technical nature.
  • Establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents.
  • Communicate effectively and persuasively in both oral and written form with a diverse group.
  • Establish and maintain effective work relationships with those contacted in the performance of required duties.

License or Certificate / Other Requirements
Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Supplemental Information

The Selection Process

Stage I: The first stage in the selection process will consist of a review of each applicant's employment application and supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration.

Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III

Stage III: The third stage may consist of a oral examination that may be preceded by a brief written exercise (weighted pass/fail or 100%) and that will test the knowledge, skills and abilities listed in the qualifications section.

The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our on-line application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627.

You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information.
Date of Examination:
Late August or Early September


The City of Oakland is an EEO/ADA Employer.

AgencyCity of Oakland
Address150 Frank H. Ogawa Plaza - 2nd Floor

Oakland, California, 94612
Phone(510) 238-3112

Websitehttp://www.oaklandca.gov/